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What To Do With Your Bike Box/Case At The Start/Finish Of A Bicycle Tour

By Darren Alff on - Download my FREE bike tour starter guide!

Many bicycle tours start with a flight to a foreign state or country. In these instances, flying with your bicycle is a common approach (as is renting a bicycle at the starting location of your tour).

If you choose to fly with your bicycle, however, you might be wondering to yourself, “What exactly do I do with my cardboard bike box or the professional bicycle case I used to transport my bicycle on the airplane once I arrive at my starting location?”

You see, when you fly with a bicycle on an airplane, there comes a point when you need to unpack your bicycle from the box/case and prepare the bike for actually riding. This is the moment when your bicycle’s case suddenly becomes an anchor. No one wants to carry a big bike box or suitcase around with them on the back of their bicycle while they are touring. So what exactly are you supposed to do with the case once you arrive at the start of your tour?

The answer to this question is really rather simple. However, there are four common scenarios, with four different answers.

1: Traveling with a cardboard bike box – flying in and out of the same airport

Flying in and out of Paris, France with a bicycle

If you are flying with your bicycle packed inside a cardboard bike box and you plan to fly in and out of the same airport (as shown above with this hypothetical bike tour around France), you have two different options.

If the airport you are flying into has bicycle shops near it, then the easiest thing to do is to simply throw your cardboard bike box in the trash once you arrive at the starting location of your tour. Then, when your bike tour comes to an end, you just need to go to one of the many local bike shops in the area and ask for a new cardboard bike box to use to fly your bicycle home. Most bike shops will give you a box for free if you just ask for it.

The other approach you could take is detailed in scenario 4 below.

2: Traveling with a cardboard bike box – flying in and out of different airports

2

If you start your bicycle tour in one location (Paris, France – for example) and finish your bicycle tour in a totally different city (such as Zurich, Switzerland), your approach should be the same as in scenario number 1. Fly your bicycle to Paris, throw the cardboard bike box in the trash once you land, and then pick up a new cardboard bike box from one of the local bike shops in Zurich once you arrive there. Then pack up your bicycle and fly home! The key here is to do some research in advance and make sure you are going to be able to find a cardboard bike box once you reach your tour’s final destination.

3: Traveling with a bicycle case – flying in and out of the same airport

3

If you are using a professional bicycle case (like the one shown here) to transport your bicycle on the airplane, you aren’t going to want to just throw the case away once you reach your destination. Most of these bike cases costs hundreds of dollars, so finding a place to store your case during your bicycle tour is essential. Luckily, this is very easy to do!

If you are flying into the same destination you are departing from, as you might do if you were flying into Reykjavik, Iceland, you just need to find a business or individual located near the airport who would be willing to hold your bicycle case while you are cycling around the country. This requires some advanced planning, but is easy to do thanks to the Internet, email and cheap international phone rates.

If you are staying at hotel near the airport, they should be the first people you ask about storing your bicycle case for you. Most hotels will be happy to store your case for you if you do business with them. Some hotels will charge you a fee for this extra service. Many will not!

If you can’t find a hotel to watch your bicycle case for you, contact other local businesses in the area surrounding the airport. Bike shops are a good place to start, as are tourist organizations and storage companies.

If the local businesses won’t help you, try contacting individuals that live in the area. Use the Warm Showers contact list to find other cyclists / hosts in the area and ask them to store your bike case for you. The Couchsurfing and Global Freeloaders websites are two other good resources you can use to find contacts in the area you wish to travel.

Once you’ve found someone willing to watch your bicycle case for you, simply tell them what day/time you will be arriving in their area and make arrangements to drop of your case. Once your case has been handed over, you are now free to travel by bike. Just return to the business/individual who is holding your case at the end of your tour, thank them (and give them a tip if need be), and then pack up your bicycle and fly home.

4: Traveling with a bicycle case – flying in and out of different airports

Baltic Sea bike tour

Finally, if you choose to travel with a professional bicycle case, but you have plans to fly in and out of different airports (like I plan to do on my upcoming bicycle touring around the Baltic Sea – I’m flying into Poznan, Poland and flying out of Copenhagen, Denmark), then you have to figure out a way of getting your bicycle case from your starting location to your final destination so that your case is waiting for you once you arrive there.

There are a number of different ways you can do this, but besides having a friend or loved one drive the case to your final destination for you, mailing the case is probably the easiest approach.

The tricky part about mailing your bicycle case to your tour’s final destination is that you need to find a reliable business or individual to mail the case to. As was the case in scenario number 3, you will need to do some advanced planning in order to make this happen.

Start by contacting the hotel you plan to stay with at the end of your tour and ask them if you can mail the case to them and have them hold onto it for you until you arrive on your scheduled date. If that doesn’t work, try contacting local bike shops, tourist offices, and related businesses in the area. If that doesn’t work, reach out to friends, family, or strangers via the websites at WarmShowers.org, Courchsurfing.org and GlobalFreeloaders.com. You should be able to find someone willing and able to hold your case for you until you arrive in their city.

Then, once you arrive at your final destination, you simply meet with the business/individual who has been gracious enough to hold your case for you, and take the case back from them. Then all that’s left to do is pack up your bicycle and fly home!

Additional Notes About Flying With Your Bicycle & Storing Your Bike Box / Case

  • I recommend asking people at the airport where the best place to set up or strip down your bicycle might be. You don’t want to be ripping your bicycle out of its box of putting it back together again in a high-traffic area.
  • Most large airports will not be able to store your cardboard bike box or bicycle case for you. However, some airports do have storage lockers for bicycles that you can rent.
  • Smaller airports will, in some instances, store your bike box / case for you, if you ask. But do not expect this at most airports.
  • You can purchase cardboard bike boxes at some airports / train stations. You will need to research in advance whether or not the airport you are flying in or out of has bike boxes available for purchase.
  • If you are flying out of a location where bike shops are few and far between, you will likely need to figure out some other way of safely transporting your bicycle on the airplane. Many airlines will fly your bicycle as long as it is wrapped in plastic or a zippered fabric bag of some kind. Some airlines don’t require your bicycle to be packed in any kind of packaging at all.
  • If you can get your bicycle to fold down to airline friendly measurements (as is the case with my Co-Motion Pangea touring bicycle), you can avoid the costly fees so frequently associated with flying with a bicycle. Prices and rules for flying with a bicycle will vary depending on which airline you are flying with and and which route you are taking.

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About Darren Alff

My goal as the Bicycle Touring Pro is to give you the confidence and inspiration you need to travel by bicycle anywhere in the world. I do all of the work on this website by myself. Since 2007, all of the articles, books, emails, interviews, photos, podcasts and videos have been created by me in my spare time. Thanks to the generous donations I receive from readers like you, I'm able to focus on creating regular, high-quality content; invest further in developing the website; and cover the costs related to my bicycle touring activities.

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12 Comments

  1. L Lagarde

    January 30, 2014 at 12:48 pm

    Darren,

    Why not take the case with you?
    If the bike case can be secured to the bike during the tour, is designed to roll up tightly or can even hold gear during the tour, this can be a superior alternative.

    Last summer, my wife and I toured Europe with our Brompton folding bikes. Brompton offers rolling luggage called a B-Bag which is large enough to hold a Brompton bicycle and gear.

    The dimensions of a loaded B-Bag are well within 62 linear inches and we had no trouble flying with them free of charge on American, Lufthansa and US Airways. Upon arrival at our destination, we strapped the bags to our bikes and cycled away.

    The Brompton B-Bag provides a reasonable degree of protection when transporting a Brompton. The exterior is made of tough black nylon with piping on all edges and a reflective strip for visibility. The base is reinforced and has two, stubby, hard plastic feet in the front and two easy rolling wheels in the rear. The bag is lined with 5mm of flexible foam padding to protect your bike and has 2 inner pockets (one zippered, one of clear vinyl that’s open topped). There are 2 hand straps, a pull strap and a detachable shoulder strap. The B Bag packs flat or can be rolled up via 2 D rings and velcro straps which are attached to the bag for that purpose.

    For bikes that come apart with S & S couplings, there’s the Backpack Case. It’s exactly 62 linear inches and can be worn on your back.

    • Flynn

      June 3, 2015 at 8:45 am

      Did you check your Brompton bag (with bike)? Or, did you take it all the way to the gate & check it there?

      • Bicycle Touring Pro

        June 4, 2015 at 12:26 am

        You have to check folding bicycles. You can’t take them to the gate with you. At least not on most airlines.

  2. Fedsmachine

    September 5, 2014 at 8:54 pm

    We recently sent our bike by http://www.shipbikes.com. The ground shipping costs were only $60/bike each way across USA. We sent it to a bike ship and they held it there until we arrived. Labels were prepaid and printed before leaving home. The boxes were held for us and shipped home from the store. Way better than flying. Even sent home extra camping fuel and bear spray!

  3. Konstantinos

    November 7, 2014 at 9:37 am

    Hi Darren!
    Is it common that bike shops do charge you for bike packing?

    • Bicycle Touring Pro

      November 10, 2014 at 5:15 am

      Yes, bike shops usually charge at least $25 USD or more to pack your bicycle for you in a bike box. They do this because it takes a fair amount of time to pack a bike properly. Or, of course, you can always pack the bicycle yourself… for free.

  4. Jeremy17

    November 13, 2016 at 10:42 pm

    Hi Everyone
    Has anyone had experience with the CTC polythene bags? These solve the problem of what do with the bags whilst on your trip as they can be stashed at the bottom of a pannier. BUT is your bike just as safe?

    • Darren Alff

      November 15, 2016 at 1:08 pm

      I’ve never flown with my bike that way. Sorry.

  5. Tony Metze

    May 18, 2017 at 5:43 am

    I used the Air Caddy cardboard box to transport my bike from the United States to Germany. These boxes meet airline restrictions, cost about $100 and are reusable up to four or five times. Then we shipped the box to our last stay hotel and they held the box for free.

  6. Luis Ramos

    June 8, 2017 at 4:50 am

    Hello Darren,

    Thanks for your inspiring videos…

    Here in Europe, it is very common use CTC plastic bags.
    – Because your bicycle is visible, they will handle your bicycle with more care.
    – Depends the size of your bicycle, you don’t need to disassemble the bike)
    – It is cheap (£12.00)
    – it is light (less than 1 kg) so you carry with you.
    – Reusable (about 10 times).

    Here is a link with a good detailed information about it.

    http://www.wiggle.co.uk/ctc-cycling-uk-plastic-bike-bag/

    • Robert

      November 28, 2017 at 8:36 am

      My wife and I used CTC bags to fly our bikes from Frankfurt to Sri Lanka (tubes and vulnerable parts protected inside). All went very well in both directions. However, neither bag was useable again at the end of the trip since they got torn and ripped in several places. In fact, we had to make a rip into the bags to attach baggage tags on to the frame, the end opening was too well sealed up with plastic ties which could not be opened without a knife. We could perhaps have thought that through better.

  7. Joe Melcher

    August 30, 2017 at 12:29 pm

    I flew into Rome with my bike in a cardboard box, then rode to Athens, Greece. There is used the plastic-wrapping service (which most people use for luggage) to wrap it up for 25 Euros. I left the partially loaded panniers on the bike, as it was still well within the allowance for the bulky item shipping charge (Delta Airlines, 125 Euros). It arrived in undamaged condition! As Luis Ramos noted, the effect on the baggage handlers might be the same as with the CTC plastic bags. Even better might be to use the bubble-wrap option. Of course, I checked with the airline ahead of time to see if they would accept it. They made me sign a waiver accepting responsibility for damage, but otherwise did not care. If your airport does not have a plastic wrap machine, you could even go to a grocery store and buy several rolls of the heaviest duty kitchen-type plastic wrap to thoroughly wrap your bike (right at the airport)

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